How Our Process Works
Follow the steps below to begin your journey with Ivy Estate Agency. Gain access to exceptional private service opportunities that align with your experience, along with guidance to help you present your best self to prospective employers.
Submit Your Information
Submit your resume through our Join Us form to begin the application process.
Recruiter Review & Interview
Our recruiters review your background and schedule an interview to learn more about you.
Complete Your Profile
Once approved, you’ll complete your professional profile with details that highlight your skills and experience.
Ready for Placement
Once your profile is complete, you’ll be eligible to be matched with suitable household and estate opportunities.
Key Benefits
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At Ivy Estate Agency, we offer more than job placement. We provide a long-term career partnership. Candidates receive personalized guidance from experienced recruiters who understand the nuances of private service, ultra-high-net-worth households, and the expectations of discerning principals. We take the time to understand your background, strengths, preferences, and career goals, ensuring that every opportunity we present aligns with your experience, lifestyle, and long-term ambitions.
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Through our proprietary Ivy platform, candidates gain access to a secure, evolving professional profile that can be updated at any time. This technology allows you to manage your availability, upload updated resumes, certifications, references, and work samples, and maintain a current profile that accurately reflects your most recent experience. By keeping your profile up to date, our team can proactively match you with suitable opportunities without repetitive onboarding or unnecessary paperwork.
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Ivy Estate Agency represents candidates exclusively to a curated network of private households, estates, and family offices. This provides access to high-level roles that are rarely advertised publicly and ensures that every opportunity is thoughtfully vetted. Opportunities may include positions for house managers, estate managers, private chefs, and other domestic professionals. Every placement is discreet, well defined, and aligned with both candidate and client expectations.
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Throughout the process, candidates benefit from professional representation, transparent communication, and ongoing advocacy. We manage introductions, interview coordination, and client communication while providing guidance and honest feedback at every stage. Our focus extends beyond short-term placement to sustainable success, supporting long-term careers and meaningful professional relationships within the private service industry.
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At Ivy Estate Agency, you are supported by experienced recruiters, empowered by thoughtful technology, and positioned for lasting career growth.
Steps to Join
Follow the steps below to begin the process of your journey. Gain exclusive access to high-end roles that align with your experience, and ensuring you present your best self to top employers.
1
Submit Resume
Apply quickly by sending us your resume through the 'Join Us' form.
2
Recruiter Review & Interview
Our recruiters review your background and schedule an interview to learn more about you.
3
Recruiter Review & Interview
Once approved, you'll complete your profile with details that highlight your skills and experience.
4
Ready for Placement
With your profile complete, you'll become eligible for matching and placement with households.
Key Benefits
Ivy Estate Agency supports private households and estates with a clear, organized hiring process. Clients are introduced only to candidates who have been carefully screened for relevant experience, discretion, and compatibility with the role.
We manage candidate outreach, interviews, and trial coordination, allowing clients to avoid juggling multiple conversations or schedules. All communication is centralized through our team, confidentiality is maintained, and support continues through the onboarding phase.
We take a personalized, relationship-driven approach to every search, investing time to understand each household’s structure, expectations, and long-term goals. This allows us to present candidates who align seamlessly with both the role and the household culture.
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We take a personalized, relationship-driven approach to every search, investing time to understand each household’s structure, expectations, and long-term goals. This allows us to present candidates who align seamlessly with both the role and the household culture.
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Our involvement extends beyond the placement itself. We remain a trusted point of contact after hiring, offering continued guidance and support as needs evolve to help ensure a smooth, successful working relationship.
Key Roles in Domestic Staffing
At Ivy Estate Agency, we represent candidates who bring professionalism, discretion, and excellence to private service. Whether you’re an experienced estate manager, housekeeper, chef, or personal assistant, we connect you with households that value your skills and commitment.
Our team understands the standards and expectations of working in private homes, and we take pride in representing individuals who share our dedication to integrity, reliability, and attention to detail. Each placement is carefully matched to ensure your expertise and personality align seamlessly with the household’s needs creating long-term, rewarding opportunities within distinguished residences.
The Chief of Staff serves as the principal’s right hand, overseeing projects, managing priorities, and coordinating household and business needs. This role ensures alignment across the estate and its staff.
Key Responsibilities:
- Act as the liaison between the principal, household staff, and external parties
- Oversee projects, events, and travel logistics
- Maintain confidentiality and discretion at all times
The Estate Manager oversees the complete operation of the household or multiple properties. Acting as the principal’s representative, they ensure every detail of estate life runs seamlessly.
Key Responsibilities:
- Supervise and train all household staff
- Manage budgets, vendors, and maintenance schedules
- Ensure the estate operates to the highest standards
The House Manager is responsible for the smooth operation of a single residence. They ensure that household routines, staff, and services meet the family’s exact expectations.
Key Responsibilities:
- Supervise household staff
- Oversee vendors, deliveries, and maintenance
- Maintain daily operations and household standards
A Domestic Couple works as a team to provide comprehensive support for a private household or estate. Together, they oversee the day-to-day care of the residence, helping ensure the property is well maintained and the household runs smoothly.
Key Responsibilities:
- Oversee daily household operations, including cleaning, laundry, and organization
- Provide meal preparation, cooking, and kitchen support as needed
- Perform handyman, maintenance, and groundskeeping tasks
- Assist with childcare, pet care, and guest services when required
- Manage vendors, errands, and household supplies
A Personal or Executive Assistant streamlines the principal’s daily life by providing high-level organizational and administrative support. They handle scheduling, correspondence, and travel arrangements with care and discretion.
Key Responsibilities:
- Manage calendars, calls, and communications
- Coordinate travel, events, and appointments
- Handle errands and personal projects
The Private Chef provides personalized culinary services for a household, preparing meals tailored to the principals tastes, dietary preferences, and lifestyle. They manage all aspects of the kitchen, including menu planning, ingredient sourcing, daily meal preparation, and special events.
Candidates seeking specialized private chef opportunities can also explore placements through Ivy Chef Agency.
Key Responsibilities:
- Create customized menus based on family preferences, dietary needs, and seasonal ingredients
- Shop for, source, and maintain the highest quality ingredients and pantry items
- Prepare daily meals and cater to special events or formal entertaining within the household
- Maintain kitchen cleanliness, organization, and food safety standards
- Manage vendor relationships, including local purveyors, farmers, and specialty suppliers
The Executive Housekeeper leads the housekeeping team to ensure every area of the residence is meticulously maintained. They set standards and oversee consistency across all tasks.
Key Responsibilities:
- Supervise and train housekeepers
- Create cleaning schedules and procedures
- Maintain inventory of supplies and household goods
The Housekeeper maintains the cleanliness, organization, and presentation of the home. They uphold the family’s standards of comfort and order.
Key Responsibilities:
- Perform daily cleaning and organization throughout the residence
- Provide laundry and wardrobe care
- Complete seasonal and deep-cleaning projects
The Laundress provides specialized care for clothing, linens, and fine fabrics, ensuring the family’s wardrobe and textiles are impeccably maintained.
Key Responsibilities:
- Wash, press, and steam garments and linens
- Handle delicate fabrics and couture pieces
- Organize closets and seasonal wardrobes
The Houseman provides hands-on support throughout the household, ensuring the property is well maintained, organized, and always prepared for family and guest use.
Key Responsibilities:
- Assist with indoor and outdoor cleaning, organization, and upkeep
- Provide support for household events and entertaining
- Perform light handyman tasks and basic maintenance
- Provide flexible support across a wide range of household needs
The Butler delivers refined and personalized service with attention to detail and discretion. They manage household presentation, formal dining, and guest experience.
Key Responsibilities:
- Oversee table service, events, and entertaining
- Maintain silver, china, crystal, and other fine household items
- Provide direct service to the principal and guests
The Nanny provides professional, nurturing childcare customized to the family’s lifestyle. They support the child’s development, routines, and well-being.
Key Responsibilities:
- Oversee daily routines and activities
- Provide educational and developmental support
- Travel with the family as needed
The Chauffeur ensures discreet, safe, and reliable transportation for the principal and family members.
Key Responsibilities:
- Drive principals and guests to appointments and events
- Maintain vehicle cleanliness, fuel, service records, and maintenance
- Assist with luggage, errands, airport transfers, and travel logistics
Security staff safeguard the estate and family with discretion and professionalism.
Key Responsibilities:
- Monitor property access and surveillance systems
- Coordinate with external security services as needed
- Ensure safety during travel and events