We provide exceptional staffing solutions for every household.
We work closely with you to understand your needs and introduce trusted, highly qualified professionals who fit seamlessly into your household. Every search is discreet, efficient, and tailored to you.
Process Overview
Follow the steps below to begin the process to finding your perfect domestic staff.
Consult
We learn about your household needs.
Shortlist
We present handpicked candidates.
Interview
you meet and evaluate the finalists
Trial Period
We facilitate a trial period, giving you the opportunity to experience the candidate in your home and ensure the fit is right before moving forward.
Placement
Once confirmed, we finalize the placement and support onboarding.
Key Benefits.
Gain access to expertly vetted candidates who have been carefully evaluated for their skills, and experience, ensuring only the most qualified professionals are presented to you. Benefit from curated matches tailored precisely to your organization’s needs, saving time while finding the ideal fit for every role. Experience a confidential and seamless hiring process designed to protect privacy, minimize disruption, and deliver results efficiently. Beyond placement, receive ongoing support throughout the transition period to ensure a smooth onboarding experience, lasting success, and long-term alignment between candidate and client.
Process Overview
Follow the steps below to begin finding the right professional for your household.
Consult
We learn about your household’s needs.
Shortlist
We present handpicked candidates.
Interview
You meet and evaluate the finalists.
Trial Period
We coordinate a trial period to confirm the right fit.
Placement
Once the match is confirmed, we finalize the placement and support onboarding.
Key Benefits
Ivy Estate Agency supports private households and estates with a clear, organized hiring process. Clients are introduced only to candidates who have been carefully screened for relevant experience, discretion, and compatibility with the role.
We manage candidate outreach, interviews, and trial coordination, allowing clients to avoid juggling multiple conversations or schedules. All communication is centralized through our team, confidentiality is maintained, and support continues through the onboarding phase.
What sets us apart is our hands-on knowledge of private household operations. Our team has worked in many of the roles we recruit for, enabling us to guide both clients and candidates toward well-matched, long-term placements.
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We take a personalized, relationship-driven approach to every search, investing time to understand each household’s structure, expectations, and long-term goals. This allows us to present candidates who align seamlessly with both the role and the household culture.
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Our involvement extends beyond the placement itself. We remain a trusted point of contact after hiring, offering continued guidance and support as needs evolve to help ensure a smooth, successful working relationship.
Key Roles in Domestic Staffing
We recognize that hiring someone to work in your home is a significant and highly personal decision. That is why we carefully review each candidate’s experience and references as part of our vetting process. We look for professionals who take pride in their work and understand the standards, discretion, and trust required in a private home.
The Chief of Staff serves as the principal’s right hand, overseeing projects, managing priorities, and coordinating household and business needs. This role ensures alignment across the estate and its staff.
Key Responsibilities:
- Serve as the primary liaison between the principal, family office, businesses, and household
- Coordinate priorities and communication among household staff and outside professionals
- Oversee events, travel, and complex household or business logistics
- Maintain confidentiality and discretion at all times
The Estate Manager oversees the operation of a large estate or multiple properties. Acting as the principal’s representative, they manage staff, budgets, vendors, maintenance, and projects while ensuring consistent standards across every residence.
Key Responsibilities:
- Recruit, supervise, and train household staff
- Manage budgets, vendors, contracts, and maintenance schedules
- Oversee property projects, renovations, and household systems
- Maintain consistent operating and service standards across all residences
The House Manager oversees the daily operation of a single residence. They coordinate household routines, staff, vendors, and services to ensure the home runs smoothly and meets the family’s expectations.
Key Responsibilities:
- Supervise household staff and coordinate schedules
- Maintain household inventories, schedules, and operating procedures
- Oversee vendors, deliveries, maintenance, and household supplies
- Manage daily routines and prepare the residence for family and guests
A Domestic Couple works as a team to provide comprehensive support for a private household or estate. Together, they oversee the day-to-day care of the residence, helping ensure the property is well maintained and the household runs smoothly.
Key Responsibilities:
- Oversee cleaning, laundry, organization, and household routines
- Handle light maintenance, groundskeeping, and property upkeep
- Prepare the residence for family arrivals, guests, and special events
- Assist with childcare, pet care, and guest services when required
- Manage vendors, errands, and household supplies
A Personal or Executive Assistant streamlines the principal’s daily life by providing high-level organizational and administrative support. They handle scheduling, correspondence, and travel arrangements with care and discretion.
Key Responsibilities:
- Manage calendars, calls, and communications
- Coordinate travel, events, and appointments
- Handle errands and personal projects
The Private Chef provides personalized culinary services for a household, delivering meals tailored to the principals’ tastes, dietary preferences, and lifestyle. They manage all aspects of the kitchen, from menu planning and ingredient sourcing to preparing daily meals and coordinating dining for special events.
Key Responsibilities:
- Create customized menus based on family preferences, dietary needs, and seasonal ingredients
- Source high-quality ingredients and maintain a well-stocked pantry
- Prepare daily meals and provide culinary service for special events and formal entertaining
- Maintain kitchen cleanliness, organization, and food safety standards
- Manage vendor relationships, including local purveyors, farmers, and specialty suppliers
The Executive Housekeeper leads the housekeeping team and ensures every area of the residence is maintained to the household’s standards. They oversee staff, schedules, inspections, supplies, and the consistent presentation of the home.
Key Responsibilities:
- Supervise, train, and schedule housekeeping staff
- Establish cleaning procedures and conduct quality inspections
- Manage inventories of cleaning supplies, linens, and household goods
- Coordinate laundry, wardrobe care, and seasonal deep-cleaning projects
The Housekeeper maintains the cleanliness, organization, and presentation of the home. They uphold the family’s standards of comfort and order.
Key Responsibilities:
- Perform daily cleaning and organization throughout the residence
- Provide laundry, linen, and basic wardrobe care as required
- Care for furnishings, surfaces, and household items using appropriate methods
- Complete seasonal and deep-cleaning projects
The Laundress provides specialized care for clothing, linens, and fine fabrics, ensuring the household’s wardrobes and textiles are properly cleaned, pressed, organized, and maintained.
Key Responsibilities:
- Wash, press, steam, and finish garments and linens
- Care for delicate fabrics, couture pieces, and specialty items
- Manage dry-cleaning, repairs, and alterations
- Organize closets and rotate seasonal wardrobes
The Houseman provides hands-on support throughout the household, ensuring the property is well-maintained, organized, and always prepared for family and guest use.
Key Responsibilities:
- Assist with indoor and outdoor cleaning, organization, and upkeep
- Provide support for household events and entertaining
- Perform light handyman tasks and basic maintenance
- Serve as a versatile “jack of all trades” for household needs
The Butler provides attentive, personalized service to the principals and their guests. They oversee front-of-house service, formal dining, entertaining, and the presentation of guest-facing areas.
Key Responsibilities:
- Provide formal and informal table, beverage, and wine service
- Welcome guests and oversee entertaining and special events
- Maintain silver, china, crystal, and other fine household items
- Provide direct service to the principal and guests
The Nanny provides professional, nurturing childcare customized to the family’s lifestyle. They support the child’s development, routines, and well-being.
Key Responsibilities:
- Oversee daily routines and activities
- Provide educational and developmental support
- Travel with the family as needed
The Chauffeur provides safe, discreet, and reliable transportation for the principals, family members, and guests. They manage transportation schedules and ensure all assigned vehicles are clean, maintained, and ready for use.
Key Responsibilities:
- Drive principals and guests to appointments and events
- Maintain vehicle cleanliness, fuel, service records, and maintenance
- Assist with luggage, errands, airport transfers, and travel logistics
Security staff protect the principals, guests, and property through discreet monitoring, planning, and coordination. Responsibilities may include residential security, access control, travel support, and event coverage.
Key Responsibilities:
- Monitor property access, alarms, cameras, and surveillance systems
- Conduct security assessments and maintain emergency procedures
- Provide security support during travel, events, and high-profile visits
Based in Los Angeles, Ivy Chef Agency provides world-class private chefs nationwide for full-time roles, short-term engagements, private events, and personalized meal preparation.
